One photo in, one filed record out, and one small human step in the middle that exists because handwriting is genuinely ambiguous and pretending otherwise costs you a customer.
Nobody types anything. The only human step is confirming the handful of characters a machine would be lying to claim it was sure about.
Text it, email it, or shoot it in the app. Ten photos can ride in on one message — a sign-in sheet, four pages of an estimate, a stack of cards on a dashboard.
Not OCR. The model reads printed cards, handwriting, insurance estimate pages and measurement sheets, works out what kind of document it is, and pulls the fields that belong to that kind — a claim number off an adjuster's card, an MLS number off a flyer, squares and pitch off a measurement sheet.
Anything it was not sure about is highlighted, with the photo next to it. You are reading four characters, not retyping a card. Everything else is already right.
Into a Google Sheet, JobNimbus, Follow Up Boss, HubSpot or Pipedrive as a contact, a lead or a job — checked against what is already in there, so the same homeowner knocked twice does not become two records.
Whichever one your people will actually use is the right one. You do not have to pick.
Your company gets its own number and a crew member texts the photo to it — no app, no account, nothing to install on a phone you do not own.
US carrier registration for the text-in number is still in progress. Email and the phone camera work today; we will turn text-in on for your account the day it clears.
Your company gets an address like [email protected]. Forward the photo,
forward the estimate PDF, or forward the whole email a supplier sent you — the subject
line and the body get read as context, not thrown away.
Works from any phone, any laptop, any mail app.
Open the camera page, shoot, done — it goes straight in. It installs to a home screen like an app but there is no app store, no update to chase, and it is the same login you already have.
Best when it is your own phone and you want to see the result.
Every tool in this category hands you a block of text and lets you find the mistake in a month, in a CRM, when a phone number does not connect. That is the actual failure mode of reading paper, and pretending otherwise is how you lose someone's trust permanently.
Snapfiled marks its own uncertainty at the level of the individual field. A card where the model read everything cleanly and one digit is soft comes back as: this field, this reason, here is the photo. You look at one thing. Not the card. Not the other eleven fields it got right.
That is also what makes automatic filing safe to switch on later — you can say "file anything above this confidence without me", and mean it, because the confidence is about something real.
No CRM? A Google Sheet is a CRM. Share one spreadsheet with us and every approved record lands as a new row, with the columns worked out for you. That is the whole setup, and plenty of contractors never need more than it.
JobNimbus, Follow Up Boss, HubSpot and Pipedrive have real adapters too: a contact becomes a contact, a job becomes a job, a phone number arrives in the right field in the right format. Anything else is reachable by a signed webhook, or by CSV export in your CRM's own import layout — and if you tell us which CRM you use, it can have an adapter of its own.
Records are matched against what is already in your CRM before anything is created, so a house knocked twice does not become two contacts.
Sign in with your email — no password to invent, no card, no sales call. The first 50 captures are free.